Army aviation flight records: a guide to the forms that matter
How DA 2408-12 source forms, the DA 759 closeout family, and IATF training records fit together in an Army aviator's career history.
Army aviation records make the most sense read as a chain: the per-flight source, the worksheet between closeouts, the closeout certificate, and the training file. Each layer proves something different, and keeping them straight is what stops a cumulative total from being read as another stack of flights.
DA Form 2408-12: the per-flight source
The DA Form 2408-12, Army Aviator's Flight Record, captures personnel, duty position, flight condition, mission, and hours for a flight. Every later worksheet and closeout is built from it. A filled digital PDF preserves the exact form fields; a scan is worth reviewing against the image.
CAFRS Flight Data Export: the bulk logbook
The CAFRS Flight Data Export is the structured Excel version of Army flight history. ProvenFlight reads its aircraft, duty, condition, mission, member hours, route, landing, load, and weapons fields directly. Review the imported totals against an official closeout, especially while support is being validated against additional CAFRS export versions. The ARMS and CAFRS field guide covers reconciliation, the totals bridge, and interview packaging.
DA Form 759-2: the worksheet between closeouts
The DA Form 759-2 is a Flying Hours Work Sheet, and its rows preserve dated flight activity between closeouts. Import it as flight-level data once. A second copy covering the same period is the same flying twice.
DA Form 759 and 759-1: the closeout pair
The DA Form 759 carries career and category totals, while the DA Form 759-1 breaks out an aircraft closeout matrix. Both are summaries, not flights. Use them to compare your imported flights against the official career totals, then chase down whatever does not line up.
DA Form 7122-R and 4507: the training record
The DA Form 7122-R records training events, qualifications, evaluations, and administrative milestones. The DA Form 4507 is a Crew Member Grade Slip. Both belong in the career-record lane; neither should be flattened into a flight total.
Use the current official publications
Download current forms from the Army Publishing Directorate. For the relationship among the DA 759 series and aviation training forms, consult the current official edition of TC 3-04.11, Commander's Aviation Training and Standardization Program.
A practical collection checklist
- Preserve filled 2408-12 source forms or their authoritative digital equivalents.
- Keep each 759-2 worksheet with its covered period.
- Keep the 759 and all 759-1 aircraft pages together as one closeout set.
- Export or retain the 7122-R and grade slips from the IATF.
- Do not count a closeout summary as additional flight-level time.
- Resolve gaps while unit records staff can still answer the question.
The product currently parses the Army forms and CAFRS export listed above. Check the current Army support list before uploading.